Attendance Information

Attendance Secretary
Jana Kulhanek
jkulhanek@kleinisd.net
Office Phone: 832-375-7428
School Fax: 832-375-7599

Attendance

Good attendance is of prime importance for the educational development of each student.  A student should not be absent unless it is absolutely necessary.  Any student who is absent more than 9 (nine) days per semester in a high school credit course or more than 18 (eighteen) days in a school year in an intermediate school course will have his/her attendance record reviewed by the campus attendance committee to determine if extenuating circumstances exist.

 

It is mandatory that written notes be submitted to the Attendance Office within 5 (five) school days of the absence.  If the Attendance Office does not receive written documentation from the parent or a physician’s office by hand delivery, email, or fax within 5 (five) school days of the absence, the absence will remain unexcused.

 

With regard to unexcused absences, a student commits an offense if the student is absent for 10 (ten) or more days or parts of days within a six-month period or 3 (three) or more days or parts of days in a four-week period
Early Dismissal Procedures

Early Dismissals and Student Messages/Transportation Changes cannot be honored after 4:10 pm in order to safely and effectively close out the school day for our student population.  Thank you for your understanding and assistance in this matter.

Parent Link Information
The Parent Link Automated Calling System is programmed to initiate a phone call/email to the parent/guardian’s PRIMARY contact on file for any student that is absent without a parent or physician’s note during the school day. Calls will go out each school day by 1:30 p.m. Therefore, it is the responsibility of the parent/guardian to send a written note to the Ulrich Attendance Office within 5 days to excuse the day's absence. Notes to the Attendance Office should include the student’s name, your name and relationship to the student, a phone number for reference, and a brief message explaining the circumstance.

REMINDER: Parent Link calls are initiated TO the primary call number and serve as a communication tool from the school to the parent/guardian. This Parent Link call does not excuse the absence or change the coding to an excused absence. The parent/guardian must provide a written excusal to the Attendance Office within 5 (five) school days either by fax, email, or hand-delivered note to excuse the absence. After 5 (five) school days, the absence cannot be excused and the coding cannot be changed, per the Klein ISD Intermediate Handbook. NOTE: If you need to change or up-date your primary phone number during the course of the school year, please contact Ulrich’s Registrar at 832-375-7441.


CODES AND ATTENDANCE RECORD KEEPING

 

For record keeping purposes, codes are used to document a student’s attendance.  At the Intermediate level, attendance is taken eight times per day, by each of your student’s teachers as the day progresses.  Each teacher submits either “P” for present, “T” for tardy, or “A” for Absent.  If there is a parent note, medical note, or other designated circumstance, that code will be overridden by the Attendance Office.

If a student misses more than fifteen (15) minutes of class, they are counted absent from class.  Students are permitted a maximum of nine (9) excused/extenuating circumstance absences per semester for High School credit courses or eighteen (18) for Intermediate level courses.  Absences beyond this may result in the loss of academic credit.

E- Parent Notification Absence

In order for an absence to qualify as excused/extenuating, the parent or guardian must fax, email, or send a hand-written note to the Attendance Office within five (5) school days of the absence.  The notification should include the student’s full name, the date and nature of the absence, and be signed by the parent or guardian of record.

 **Please note that Parent Notification can only be accepted for up to eighteen (18) absences per class per school year for Intermediate School credits or nine (9) per semester for High School credits.  After this limit is reached, the absences can no longer be excused by the parent and will remain as unexcused unless a physician’s excusal for exact days/dates is received.

 M- Medical Note Excusal Absence (Full Day)

If a student is under a doctor’s care and is absent from school for a full day(s), it is to the student’s advantage to request a written excusal from the doctor stating the exact day(s) that the student should medically be excused from school.   This note must not be altered in any way, and must be presented to the Attendance Office within five (5) school days of the absence.  Medical Note absences do not count towards loss of credit.

 D- Section 25 Medical Note Excusal (Partial Day)

If it is necessary for a student to miss a portion of the school day due to any type of medical care, that absence will be dismissed if a physician’s note is submitted to the Attendance Office immediately upon returning to school.  This excusal only applies to partial days missed due to doctor’s appointments and with the medical note received by the Attendance Office when the student returns to classes.

Please note:  All notes received by the Attendance Office are time/date stamped upon receipt.  Although we encourage students to be responsible for their notes, parents are welcome to drop off notes for their students or ask the physician’s office to fax them directly to the school.  Our fax number is:  832-375-7599


Commonly Used Attendance Codes

P- Present

A-Absent

B- Absence marked by teacher

Z-Truant, absence designated by Administrator

E-Excused absence with written Parent Notification

M-Excused absence with written Medical Notification

D- Partial day missed due to Medical visit, with Physician’s note presented to Attendance IMMEDIATELY upon returning to campus.  Does not count as an absence.

J-Present on campus, but in Clinic during class time

W-Death in immediate family. Excused absence does not count for loss of credit

I- Student is present in In-School Suspension

O-Student has been assigned Out-of-School Suspension, absent

R-Religious Holiday, excused with written documentation

L or T-Tardy

V-Present on campus, but not in the classroom

S-School Activity, same as present

N- Excused absence, sent home by the nurse

1-Present-missed less than 15 minutes of class