Attendance Codes and Record Keeping

Attendance Codes and Record Keeping

For record keeping purposes, codes are used to document a student’s attendance.  At the Intermediate level, attendance is taken eight times per day, by each of your student’s teachers as the day progresses. 

If a student misses more than fifteen (15) minutes of class, they are counted absent from class.  Students are permitted a maximum of nine (9) absences per semester for High School credit courses or eighteen (18) absences  for Intermediate level courses.  Absences beyond this may result in the loss of academic credit, per State of Texas and TEA guidelines.

E- Parent Notification Absence

In order for an absence to qualify as excused/extenuating, the parent or guardian must submit that excusal into the Skyward Family Access portal or fax, email, or send a hand-written note to the Attendance Office within five (5) school days of the absence.  The notification should include the student’s full name, the date and nature of the absence, and be signed by the parent or guardian of record.  Parent emails and phone calls cannot be accepted for parent excusals-per Klein ISD guidelines.

 M- Medical Note Excusal Absence (Full Day)

If a student is under a doctor’s care and is absent from school for a full day(s), it is to the student’s advantage to request a written excusal from the doctor stating the exact day(s) that the student should medically be excused from school.   This note must not be altered in any way, and must be presented to the Attendance Office within five (5) school days of the absence.  Medical Note absences do not count towards loss of credit.  Medical Notes may be hand-delivered, faxed, or emailed by photo.  The Skyward Family Access portal does not allow for Medical Notes to be uploaded.

 D- Section 25 Medical Note Excusal (Partial Day)

If it is necessary for a student to miss a portion of the school day due to any type of medical care, that absence will be dismissed if a physician’s note is submitted to the Attendance Office immediately upon returning to school.  This excusal only applies to partial days missed due to doctor’s appointments and with the medical note received by the Attendance Office when the student returns to classes.

Please note:  All notes received by the Attendance Office are time/date stamped upon receipt.  Although we encourage students to be responsible for their notes, parents are welcome to drop off notes for their students or ask the physician’s office to fax them directly to the school.  Our fax number is:  832-375-7599

Commonly Used Attendance Codes: 

Z- Truant, designated by Administrator

E- Parent excusal absence

U- Unexcused absence

L or T -Tardy, less than 15 minutes of class missed

M- Medical Note -full day

D- Partial day absence with Medical Note

W- Death in immediate family  

I- In-School Suspension

O- Out of School Suspension

G- Religious Holiday

V- Present on Campus, with Counselor/Admin/etc.

S- School Activity

C- Absence in 2nd period

Q- (In 1st period) Late Bus, no penalty towards student


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